The most important car pool management requirements
The following functions are repeatedly specified in connection with car pool management software
It must be possible to create and configure vehicles. Selection lists should be available for this purpose, which can be maintained by the application administrator and improve the evaluation capability
In connection with vehicle management, documents must be able to be filed, e.g. scanned purchase agreements, invoices, vehicle papers, TÜV certificates etc.
It must be possible to log damage and defects in the system.
It should be possible to manage leasing agreements. There must be a reminder function for the upcoming expiry of a leasing contract.
When a new company car is being selected, the position of the employee must be taken into consideration so that only certain vehicle models/classes are available for selection.
It must be possible to manage and evaluate repair costs, fuel costs and other costs. Import interfaces must be available for the most commonly-used fuel cards (e.g. via a CSV file).
Appointment monitoring: It must be possible to store appointments in the system (tyre change, TÜV or ASU (MOT or emission test) due, first-aid kit expired etc.). Adherence to these deadlines must be supported by a reminder function (e.g. by e-mail).
The system must have a slimmed-down logbook to guarantee the traceability of mileages.
It must be easy to reserve vehicles, and the reservation must include additional attributes such as "business or private".
The person/driver management must be linked to the Active Directory.
It must be possible to manage the driving license classes of potential drivers.
The system must support a regular confirmation process for validating driving licenses, e.g. electronic driving license monitoring.
In connection with the reservation, it must be checked whether the person still has a valid driving license for the vehicle.
Copies of driving licenses or other documents must be able to be filed within the context of a driver.
Administrative offences and damage caused by a driver should be able to be stored in the car pool management.
The system must have comprehensive evaluation functionality.
