Our car pool management software can do much more than just manage vehicles
Comprehensive car pool management of pool and company cars, secure management of driver data with driving license control, leasing contracts, costs and consumption data with vysoft FMS
Keep moving at all times: With the vysoft car pool management software you can manage your vehicles and your driver information in an optimum way. Reservations and approval procedures are speeded up using automated processes, and workflows are simplified and made more efficient. The solution is adapted to your car pool and its procedures, and customised functions can be easily added.
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A demo says more than a thousand words. Evaluate our car pool management software without obligation by receiving a demo quickly and easily or using a presentation via web conference.
Modern resource booking, seamlessly integrated in your M365 or MS Teams infrastructure
The advantages of using vysoft FMS
Integrate the car pool management perfectly into your Intranet. With the same look & feel as other functionalities, such as room management, time recording, the digital personnel file or any other vysoft solution. The benefit is obvious:
Manage vehicles and their life cycles
Avoid conflicts, reduce effort
Utilise vehicles and reduce costs
Monitor deadlines/ ensure maintenance
Manage driver, vehicle papers and contracts
The most important car pool management functions
Management of the entire pool of cars and/or commercial vehicles in the form of a digital file
All types of use Pool vehicles, dedicated pool vehicles, company cars
Clear information for each vehicle General data, mileage, deadline monitoring, documents & contracts, damage & defects, leasing agreements, costs & fuel cards
Graphic usage overview Structured display of vehicles and their utilization - in a daily, weekly, monthly or list view
Configurable approval procedure Workflow within the context of vehicle reservation
Leasing contract management Automated reminder function for the expiry of the leasing contract
Vehicle data and service appointment organisation Also with an automated reminder function
Consumption data management & full costs Costs (e.g. fuel bills and repair costs) and usage (mileage driven, operating hours)
Digital driver file With reminder function for driving license renewal
Electronic driving license monitoring using NFC/RFID or integrated in the key issue
Automated notification functions By email
Fuel card support Management and evaluation of fuel card costs by means of CSV import and automatic vehicle assignment
Interfaces to financial accounting/ cost accounting
Workflow & Task Management
E-mail service MS Outlook integration
MS Office integration
Extensive evaluation functionality E.g. for utilization or consumption
Flexible hosting The application can be operated on the Intranet or in the cloud
Single Sign On Connection to the corporate directory (Active Directory)
Essential activities supported by our car pool management software solution
Book vehicles
You can carry out any kind of vehicle booking both easily and efficiently. The calendar view includes a day, week, month or list view
Intelligent vehicle search
After specifying the required criteria (e.g. vehicle model or equipment options), the vehicles which fulfil the requirements and are available on the relevant date are listed
Approve bookings
Configurable approval procedures
Organise key and vehicle registration document handover
In the integrated key cabinet, after booking has taken place