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vysoft RMS - the leading software for room and resource management based on MS SharePoint/ Microsoft 365
Integrate your entire room, guest and service provider management in a secure and scalable solution which provides everyone with a great booking experience.
vysoft RMS supports you in organizing and designing meetings. You can use the reservation system to organise room occupancy, seating, technical equipment or catering. The visitor management informs the organiser and reception about the guests to be expected and their status. The integrated digital door signs and foyer displays inform and guide your guests and employees.
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Modern resource booking, seamlessly integrated in your Microsoft 365 or MS Teams infrastructure
The advantages of using vysoft RMS
Integrate the room management in your Intranet in a perfect way. With the same look & feel as other functionalities, such as car pool management, time recording, received invoice management or any other vysoft solution. The benefit is obvious:
Utilise rooms, reduce costs
Avoid conflicts, reduce effort
Inform employees and guests
Organise catering and technology
Book on site or by mobile phone
Book rooms
Carry out any type of room booking easily and efficiently. The calendar view includes a day, week, month or list view
Intelligent room search
After specifying the required criteria (e.g. room size, barrier-free, seating or equipment variants), the rooms which are suitable and available are listed
Create recurring appointments
Simply specify the period and the repetitions, after which the availability is immediately visible
Configure locations and rooms
Configure any number of locations and rooms, including a map view
Manage and reserve coupling rooms
Two or more rooms can be configured as a coupling room. The booking of a coupling room takes the occupancy of the components and vice versa into consideration
Invite participants
Invite internal or external guests. The invitations are sent using a standard iCalendar format, and the participant status can be traced at any time
Organise catering
Organise the catering of the guests, choice of several catering options. Communication with the caterer/canteen takes place automatically
Approve bookings
Configurable approval procedures, e.g. in the case of billable external rooms or catering
Manage technology
Order the seating or optional technology
Set up video or web conferences
Send information about the video or web conferences integrated in the context of the invitation
Define room and foyer signage
Guide guests and employees. Our touch displays can do much more than just digital room signage
Book rooms by mobile phone or digital door sign
View reservations. Book new reservations using your mobile phone or directly via the digital door sign
Open doors
Open doors with an RFID card or QR tag. Everything is possible in combination with our electronic door signs
Check in
Register for a meeting on site and thereby log the actual utilisation
Produce evaluations
Room occupancy, costs per department, bookings during the period, etc. standardised or ad hoc
