vysoft RMS supports you in organizing and designing meetings. You can use the reservation system to organise room occupancy, seating, technical equipment or catering. The visitor management informs the organiser and reception about the guests to be expected and their status. The integrated digital door signs and foyer displays inform and guide your guests and employees.
Integrate the room management in your Intranet in a perfect way. With the same look & feel as other functionalities, such as car pool management, time recording, received invoice management or any other vysoft solution. The benefit is obvious:
Recurring or alternative dates
The room availability on the individual dates is clearly displayed when booking
Carry out any type of room booking easily and efficiently. The calendar view includes a day, week, month or list view
After specifying the required criteria (e.g. room size, barrier-free, seating or equipment variants), the rooms which are suitable and available are listed
Simply specify the period and the repetitions, after which the availability is immediately visible
Configure any number of locations and rooms, including a map view
Two or more rooms can be configured as a coupling room. The booking of a coupling room takes the occupancy of the components and vice versa into consideration
Invite internal or external guests. The invitations are sent using a standard iCalendar format, and the participant status can be traced at any time
Organise the catering of the guests, choice of several catering options. Communication with the caterer/canteen takes place automatically
Configurable approval procedures, e.g. in the case of billable external rooms or catering
Order the seating or optional technology
Send information about the video or web conferences integrated in the context of the invitation
Guide guests and employees. Our touch displays can do much more than just digital room signage
View reservations. Book new reservations using your mobile phone or directly via the digital door sign
Open doors with an RFID card or QR tag. Everything is possible in combination with our electronic door signs
Register for a meeting on site and thereby log the actual utilisation
Room occupancy, costs per department, bookings during the period, etc. standardised or ad hoc
Have we awakened your interest?
Meeting room
Doctor's room
Therapy room
Community room
Classroom
Office space
Group room
Town hall