vysoft RMS - the leading software for room and resource management based on MS SharePoint/ Microsoft 365

Integrate your entire room, guest and service provider management in a secure and scalable solution which provides everyone with a great booking experience.

vysoft RMS supports you in organizing and designing meetings. You can use the reservation system to organise room occupancy, seating, technical equipment or catering. The visitor management informs the organiser and reception about the guests to be expected and their status. The integrated digital door signs and foyer displays inform and guide your guests and employees.

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Modern resource booking, seamlessly integrated in your Microsoft 365 or MS Teams infrastructure

The advantages of using vysoft RMS

Integrate the room management in your Intranet in a perfect way. With the same look & feel as other functionalities, such as car pool management, time recording, received invoice management or any other vysoft solution. The benefit is obvious:

Utilise rooms, reduce costs

Avoid conflicts, reduce effort

Inform employees and guests

Organise catering and technology

Book on site or by mobile phone

Key features of the room management software

Graphical occupancy overview
Structured display of the rooms and the occupancy - in a daily, weekly, monthly or list view
Configurable room reservation
Structured booking form with configurable approval procedure
Multilingual
German and English as standard
Organizational and role-specific authorization concept
Intelligent room search
Using the input form, only the rooms which meet certain criteria are selected (e.g.: capacity, seating, equipment options) and are also available
Recurring or alternative dates
The room availability on the individual dates is clearly displayed when booking
Coupling
Rooms can be booked individually or in combination
Hospitality
Integrated organization of the catering - e.g. with email function to the responsible caterer
Lead times and cancellations
Configurable lead times/cancellations for service providers
Visitor management
Arrange invitations and the reception of guests
Billing functionality
Room use and/or catering
Seating management
With assignment function - including email function to the room technology, for example
Media and technology equipment
Simply book optional technology at the same time
Integrated document management
e.g. for filing an agenda
Automated notification functions
Via email or task list
iCalendar invitations
Meeting participants receive an invitation in standard iCal data format (supported by all of the most popular mail clients)
Workflow & Task Management
E-mail service
MS Outlook integration
MS Office integration
Extensive evaluation functionality
e.g. for utilisation
Flexible hosting
The application can be operated on the Intranet or in the cloud
Single Sign On
Connection to the corporate directory (Active Directory)

Essential activities supported by our room management software solution

Book rooms

Carry out any type of room booking easily and efficiently. The calendar view includes a day, week, month or list view

Intelligent room search

After specifying the required criteria (e.g. room size, barrier-free, seating or equipment variants), the rooms which are suitable and available are listed

Create recurring appointments

Simply specify the period and the repetitions, after which the availability is immediately visible

Configure locations and rooms

Configure any number of locations and rooms, including a map view

Manage and reserve coupling rooms

Two or more rooms can be configured as a coupling room. The booking of a coupling room takes the occupancy of the components and vice versa into consideration