Room booking system for managing rooms and resources and planning meetings
Meetings are much easier to organise with the vysoft RMS room booking system
The vysoft room booking system helps you to organise meetings and/or training courses. You can use the reservation system to plan and manage room occupancy, technical equipment, catering and also the seating. The visitor management system informs the organizer and reception about the participation status of the guests. Your guests and employees can also be informed and guided via the room signs and visitor information displays which are incorporated in the system.
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+49 (0)89 - 700 744 070
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Test it for free!
A demo says more than a thousand words. Test our room booking system completely without any obligation whatsoever by obtaining quick and easy access to our demo environment.
A modern room booking system, seamlessly integrated into your Microsoft 365 or MS Teams infrastructure
The advantages of using the vysoft room booking system
Simply connect the room booking system to your Intranet - the benefits are obvious:
Make better use of rooms and reduce your costs
Reduce the amount of work and avoid conflicts
Notify internal and external participants
Arrange media and hospitality
Book in advance or on site
Booking a room
Simple and efficient implementation of any kind of room booking. The calendar view includes a list view and a daily, weekly or monthly view
Searching for a room
First enter the required factors (e.g. capacity, barrier-free, seating options or equipment options), and only the rooms which fulfil the criteria and are available on the selected date will be listed
Creating a recurring appointment
Define recurring appointments with the required regularity. The availability of the room is clearly displayed
Managing locations and rooms
Configure an unlimited number of rooms in different locations, selected with the aid of a clear map view
Use of coupling rooms
Multiple rooms can be booked together as a “coupling room”. The status of the required rooms is always taken into consideration when booking
Sending invitations
Internal or external guests are invited by e-mail using a standardised iCalendar format, and the status of the participants can be traced at any time
Managing hospitality
Choose from several catering options, and arrange communication with the caterer or the canteen directly
Authorising assignments
Request and approve bookings using a defined approval procedure in the event of billable external rooms or catering
Organising media
Order the necessary media, IT equipment and seating
Plan video or web conferences
Send information about video or web conferences together with the invitation
Organising room signage
Guests and employees are guided from the foyer to the meeting room using modern touch displays. Occupancy is viewable immediately on site.
Unlocking doors
In conjunction with our room displays, doors can be opened using an RFID card or QR tag
Checking in
Record the occupancy of the room by checking in for a meeting on site
Evaluating statistics
Obtain standardised or ad hoc evaluations of room occupancy, costs per department, bookings within a certain time period etc.
