The most important desk sharing software requirements
The following functions are specified time and time again within the context of desk sharing software
It must be possible to book workplaces using a layout (graphical representation)
It must be possible to integrate the room booking system so that workstations and meeting rooms can be booked using the graphical representation
Occupancy plans must be available online
It must be easy to expand the workplace attributes
Equipment characteristics for workplaces must be created in the system or configured for the respective workplaces
Incident management must to be connected to the software for booking workstations so that a ticket can be triggered if necessary
The system must provide a graphical overview of the areas and their occupancy, on the basis of a selectable period of time
The booking of certain workplaces must only be possible if you belong to a specified user group
Workplace booking must be possible for a deputy/supervisor
When workplaces are being searched for, configurable requirements must be taken into consideration such as height-adjustable, barrier-free, etc.
If the person doesn't show up, the workplace must be released again automatically
It should be possible to limit the bookable period to the next 14 days, for example
Public holidays must be visible in the system
Multiple bookings must be possible
Recurring bookings must be possible
The system must be connected to the corporate directory service (Active Directory) to allow automatic registration (single sign-on) or to automatically take over personal information (e.g. name, department)
Kiosk systems must be supported
The desk sharing software must be barrier-free for the end user
The system must have comprehensive evaluation functionality
It should be possible to integrate the desk-sharing software into the Intranet