The most important desk sharing software requirements

The following functions are specified time and time again within the context of desk sharing software

• It must be possible to book workplaces using a layout (graphical representation)

• It must be possible to integrate the room booking system so that workstations and meeting rooms can be booked using the graphical representation

• Occupancy plans must be available online

• It must be easy to expand the workplace attributes

• Equipment characteristics for workplaces must be created in the system or configured for the respective workplaces

• Incident management must to be connected to the software for booking workstations so that a ticket can be triggered if necessary

• The system must provide a graphical overview of the areas and their occupancy, on the basis of a selectable period of time

• The booking of certain workplaces must only be possible if you belong to a specified user group

• Workplace booking must be possible for a deputy/supervisor

• When workplaces are being searched for, configurable requirements must be taken into consideration such as height-adjustable, barrier-free, etc.

• If the person doesn't show up, the workplace must be released again automatically

• It should be possible to limit the bookable period to the next 14 days, for example

• Public holidays must be visible in the system

• Multiple bookings must be possible

• Recurring bookings must be possible

• The system must be connected to the corporate directory service (Active Directory) to allow automatic registration (single sign-on) or to automatically take over personal information (e.g. name, department)

• Kiosk systems must be supported

• The desk sharing software must be barrier-free for the end user

• The system must have comprehensive evaluation functionality

• It should be possible to integrate the desk-sharing software into the Intranet